Calculations for Salary Positions

Per Contract Period

In GEMS, the bi-weekly salary is calculated by dividing the total salary for the contract period (e.g., Semester I, 9-month, 12-month) by the number of pay periods in the contract period.  For example, a salary of $50,000 for a 12-month appointment would give a bi-weekly salary of $1915.71 (50,000 ¸ 26.1).  A salary of $50,000 for a 9-month appointment would give a bi-weekly salary of $2564.10 (50,000 ¸ 19.5).

 Whether or not the employee is appointed for the entire contract period, always report the total salary for the contract period.  For example, if Mary Smith is hired on 9/1/02 as a 12-month A&P at $50,000 per year, enter “50,000” as the total salary, even though she won’t get that much her first year (since she’s not being appointed on 8/7/02, the beginning of the contract period).

 The bi-weekly salary is determined by the number of pay periods in the contract period.  The actual salary paid during the appointment is determined by the appointment begin and end dates.  For example, Mary Smith is still going to have a bi-weekly salary of $1915.71, even though she’s not going to work the entire contract period.

 If you know the bi-weekly salary, but not the total salary for the contract period, simply multiply the bi-weekly salary by the number of pay periods in the contract period. 

 $                         X                              =   $                                 

    Bi-weekly rate                        # of Pay Periods                            Total Salary

 If you know the hourly rate, multiply that rate by 80 (e.g., $7.10 x 80 = $568.00) to get the bi-weekly rate.  Then multiply the bi-weekly rate by the number of pay periods in the contract period (e.g., $568.00 x 9.7 = 5,509.60) to get the total salary for the contract period.  

 $                        X    80   =   $                         x                          =   $                                 

    Hourly Rate                                                Bi-weekly Rate                # of Pay Periods                    Total Salary

Remember that the total salary for the contract period must be in whole dollars – no cents.  In the example above, you’d have to round up to $5,510.00.